Bylaws

 
CMC Bylaws

CANADIAN MACHINISTS CONFERENCE BYLAWS
INTERNATIONAL ASSOCIATION OF MACHINISTS AND AEROSPACE WORKERS

ARTICLE I

NAME
Section 1. This organization shall be known as the Canadian Machinists Conference of the International Association of Machinists and Aerospace Workers.

ARTICLE II

PURPOSE
Section 1. The purpose of the Canadian Machinists Conference shall be to promote the interests of the I.A.M.&A.W. throughout Canada to unite all Local Lodges, District Lodges and Provincial Councils fostering unity of purpose and action, providing leadership and direction for meeting our mutual problems, and to cooperate with all Local Lodges, District Lodges, Provincial Councils and Grand Lodge Representatives whenever such cooperation may be requested.

Section 2. It shall be the purpose of this Conference to encourage all Local Lodges and District Lodges to affiliate with their Provincial Councils and Provincial Federations of Labour and to take an active part in those Councils whenever possible.

Section 3. The Conference in liaison with the Canadian General Vice President shall be the coordinating body for projects of national interest to Canadian Machinists.

ARTICLE III

MEMBERSHIP
Section 1. All I.A.M.&A.W. Local Lodges, District Lodges and Provincial Councils within Canada shall be encouraged to affiliate to this Conference in accordance with the Grand Lodge Constitution.

Section 2. Membership in this Conference will permit the Local Lodge, District Lodge or Provincial Council to send Delegates, vote in all deliberations and receive all correspondence.

ARTICLE IV

REPRESENTATION
Section 1. Each affiliated Local Lodge shall be entitled to the representation at conventions of the Canadian Machinists Conference as follows

(a) Two (2) Delegates for the first five hundred (500) members, and one (1) additional Delegate for each additional five hundred (500) members or greater part thereof, to a maximum of ten (10) Delegates.

Section 2. Each affiliated District Lodge and Provincial Council shall be entitled to two (2) Delegates.

Section 3. Delegates from affiliated Local Lodges, District Lodges and Provincial Councils will be seated upon presentation of a Credentials Form certifying over the seal their membership totals and eligibility.

Section 4. Affiliated Local Lodges in good standing may at their option combine their voting rights with one (1) Delegate in order to reduce expenses.

ARTICLE V

VOTING
Section 1. Each District Lodge and Provincial Council represented in Convention by a delegate is entitled to two (2) votes.

Section 2. Each Local Lodge represented in Convention by a delegate is entitled to two (2) votes, and all Local Lodges having a membership of more than five hundred (500) is entitled to one (1) vote for each additional five hundred (500) or major fraction thereof.

ARTICLE VI

REVENUE
Section 1. Each Local Lodge shall pay three ($0.03) cents per member per month. Affiliation fees for District Lodges and Counsels will be based on a flat rate not to exceed sixty ($60.00) dollars.

Section 2. The registration fee for delegates attending the Convention shall be as directed by the Executive Board.

ARTICLE VII

OFFICERS
Section 1. The Officers of the Canadian Machinists Conference shall be:

(a) President
(b) Vice President
(c) Recording Secretary
(d) Secretary-Treasurer
(e) Five (5) Regional Vice Presidents, (B.C., Mid-West, Ontario, Quebec, and Atlantic Canada)
(f) Education Committee Chairperson
(g) Legislative Committee Chairperson

These positions shall be elected by the Delegates present at Convention, except the Chairperson of the Education and Legislative Committees.

Section 2. (a) Any delegate to the Convention shall be eligible for nomination to any office, except the office of Regional Vice President. Any member accepting nomination for Regional Vice President must reside in that Region, and must be nominated and elected by that Region.

(b) Officers shall be elected for a period of four (4) years.

(c) Installation of Officers shall be the last Order of Business on the agenda.

Section 3. In the event that any office becomes vacant, except President, it shall be the duty of the Executive Board to fill the vacancy within sixty (60) days and to notify all Local Lodges, District Lodges and Provincial Councils and the Canadian General Vice President of the appointee. Executive members whose Lodge affiliation to the C.M.C. has lapsed shall be notified, as will their Lodge. Those members will have ninety (90) days to return to good standing or their position will be rendered vacant and filled as per these bylaws.

Section 4. Election of Officers shall be by secret ballot at the Conference Convention. The officers so elected shall constitute the Executive Board.

Section 5. Two (2) Auditors shall be elected to serve four (4) years on a staggered term basis. Effective in 1987 the Auditor elected with the highest vote shall serve a four (4) year term. The runner-up shall serve a two (2) year term and when the next election occurs for this position it shall be for a four year term.
These Auditors shall verify the accounts of the Secretary-Treasurer and tender a report to the Local Lodges, District Lodges and Provincial Councils on a semi-annual basis.

ARTICLE VIII

DUTIES OF OFFICERS
Section 1. The President shall preside at all meeting of the Conference and Executive Board. He/she shall be responsible for carrying out the decisions of the Executive Board and in the case of a tie vote shall cast the deciding ballot. The President shall have the authority to appoint Sergeants-At-Arms at each Conference Convention.

Section 2. In the event the President is not bilingual, the Vice President shall be responsible to assist the other officers of the Conference in conducting business in both official languages and in the absence of the President shall preside at meetings and otherwise assume the duties of President.

Section 3. The Recording Secretary shall be responsible for all correspondence in the name of the Conference, but shall not direct correspondence over the seal of the conference without approval of the Executive Board. He/she shall keep a record of all proceedings of the Executive Board and Conference Meetings, copies of which shall be made available to all affiliated Lodges, Districts and Provincial Councils. He/she shall present all communications to the Conference and keep a proper record of same.

Section 4. The Secretary-Treasurer shall receive all money accruing from any source, give a receipt as evidence and deposit same in a banking establishment of sound financial standing in the name of the Canadian Machinists Conference of the IAM&AW. He/she shall also be responsible for arranging the semi-annual audit, make a report at each Executive meeting and will make a financial report at all meetings subject to constitutional requirements. The Executive Board shall designate the signing Officers, one of whom shall be the Secretary-Treasurer.

Section 5. Regional Vice Presidents shall assist the President in carrying out the decisions of the Conference and Executive Board and act as the representatives in the Province or area where he/she resides. He/she shall be responsible to convey information to and from the Conference and Executive Board to the Local Lodges in his or her resident Province or Area.

Section 6. The Executive Board shall provide leadership for the Conference through its semi-annual meetings, or such interval as is agreed upon the Executive Board. The Executive Board shall have the power to act for the Conference when the situation demands it, provided that such action shall be presented to the next regular Conference
meeting for approval. The Executive Board shall carry out the decisions of the Conference on all matters.

ARTICLE IX

LEGISLATIVE COMMITTEE
Section 1. A Legislative Committee of three (3) shall be elected every two (2) years, and that Committee shall in turn elect its own Chairperson. The Chairperson of the Legislative Committee when elected becomes a member of the Executive Board.

Section 2. The purpose of this Committee shall be to coordinate the efforts of the I.A.M.&A.W. in Canada to further the goals of Trade Unionism, and to assist in presenting Canadian Machinists Conference views to the Federal and Provincial Governments.

ARTICLE X

EDUCATION
Section 1. An Education Committee of three (3) shall be elected every two (2) years, and that Committee shall in turn elect its own Chairperson. The Chairperson of the Education Committee when elected becomes a member of the Executive Board.

Section 2. The purpose of this Committee shall be to liaise with the Canadian General Vice President and render assistance in the coordination of IAM Leadership Schools and to educate affiliate Lodges in the structure of these schools and to disseminate information on C.L.C. and other affiliate labour body schools to our members.

ARTICLE XI

STANDING COMMITTEES
Section 1. Standing Committees may be formed in conformance with the I.A.M.&A.W. Constitution.

ARTICLE XII

MEETINGS
Section 1. Conventions of the Canadian Machinists Conference shall be held biennially in the month of April or May. Special conventions of the conference may be held when the Executive Board deems necessary. All affiliated Local Lodges, District Lodges and Provincial Councils shall be notified at least one hundred and twenty (120) days in advance of either the biennial convention or any special convention called by the Executive Board.
Section 2. Meetings of the Executive Board shall be held semi-annually or annually at the discretion of the Executive Board. The time and place of such meetings shall be determined at the preceding meeting of the Executive Board. The Executive Board shall meet prior to and immediately after all C.M.C. Conventions.

Section 3. Forthcoming Conference Convention dates and locations shall be determined at the preceding Conference Convention.

Section 4. Special Conventions of the Conference or Meetings of the Executive Board may be called upon written application to the President. Special meetings of the Executive Board shall be convened within thirty (30) days of receipt of applications from a majority of Board members. The President may call special Executive Board meetings as required. Special Conventions of the Conference will be convened within ninety (90) days of receipt of application from twenty-five (25%) percent of the total affiliated Local Lodges, District Lodges and Provincial Councils. All special meetings or Conventions shall be confined to the subject that the application calls for.

ARTICLE XIII

QUORUM
Section 1. A majority of the Executive Board shall constitute a quorum necessary to convene an Executive Board meeting.

Section 2. Delegates representing twenty-five (25%) percent of the total affiliated Local Lodges, District Lodges and Provincial Councils shall constitute a quorum necessary to convene a Conference Convention.

ARTICLE XIV

IMPROPER CONDUCT OF OFFICERS
Section 1. The Conference shall have the power to remove from office any officer for any act which the Conference considers to be detrimental to the cause of the Canadian Machinists Conference, the I.A.M.&A.W. or other affiliated labour bodies provided that:

(a) Written charges must be filed by a credentialed delegate to the President of the Conference.

(b) Any elected officer shall, upon request, be given a trial as outlined in the I.A.M.&A.W. Constitution.

ARTICLE XV

ORDER OF BUSINESS
Section 1. The order of business for the Canadian Machinists Conference Convention shall be:

(a) Call to Order
(b) Roll Call of Officers
(c) Credentials Committee Report
(d) Adopt Rules of Order
(e) Adopt Agenda
(f) Minutes of the last Session
(g) Committee Reports
(h) Financial Officers Report
(i) Unfinished Business
(j) New Business
(k) Good and Welfare
(l) Elections
(m) Set next Convention
(n) Installation of Officers
(o) Adjournment

ARTICLE XVI

RULES OF ORDER
Section 1. Rules of Order shall be as outlined in the I.A.M.&A.W. Constitution and the most recent publication of Robert’s Rules of Order.

ARTICLE XVII

AMENDMENTS
Amendments to these Bylaws, or Resolutions to the Conference, will be handled in the following manner:

Section 1. An affiliated Local Lodge, District Lodge or Provincial Council shall have a Bylaws Committee determine any required Amendments and/or Resolutions at least one hundred (150) days prior to the Convention.

Section 2. The Local Lodge, District Lodge or Provincial Bylaws Committee shall tender their recommendations to their regular meeting at least one hundred twenty (120) days prior to the Convention.

Section 3. The Local Lodge, District Lodge or Provincial Council Recording Secretary shall forward approved amendments and/or resolutions to the Conference Bylaws Secretary at least sixty (60) days prior to the Convention.

Section 4. The Conference Recording Secretary shall forward a copy of all proposed amendments and/or resolutions to registered delegates at least fifteen (15) days prior to the Convention.

Section 5. A Bylaw Amendment, to be adopted, must be approved by two-thirds (2/3) of the Delegates present at the Convention.

Section 6. Resolutions to the Conference, to be adopted, must be approved by a majority of the delegates present at the convention.

ARTICLE XVIII

BONDING
Section 1. All officers of the conference who are responsible for or handle funds of the Conference shall be bonded in accordance with the I.A.M.&A.W. Constitution.

ARTICLE XIX

DELEGATES
Section 1. Nominations and election of delegates should be according to Local Lodge bylaws providing for compliance of all time limits.

Section 2. The Recording Secretary shall certify the elected delegates over the seal of the Local Lodge, District Lodge or Provincial Council on the form provided by the Conference Secretary at least sixty (60) days prior to the Convention.

Section 3. The number of delegates to be elected shall conform to Article IV of these bylaws.

ARTICLE XX

DISBURSEMENTS
Section 1. The Officers of the Canadian Machinists Conference shall be reimbursed as follows:

(a) President $50.00 annually
(b) Vice President $50.00 annually
(c) Recording Secretary $250.00 annually
(d) Secretary-Treasurer $250.00 annually
(e) Regional Vice Presidents $50.00 annually
(f) Education Committee
Chairpersons $50.00 annually
(g) Legislative Committee
Chairperson $50.00 annually
(h) Auditors $50.00 annually

Section 2. Officers and Auditors of the Canadian Machinists Conference shall be entitled to a per diem of $35.00 per day on authorized C.M.C. duties. Hotel rooms will be paid in an amount equal to the cost of a single accommodation.

Section 3. All Local Lodges or originator of Delegate Credentials shall attempt to cover lost time and travel expenses for Executive Members. If unable to do so then they shall contact the Secretary-Treasurer of the C.M.C. to make arrangements subject to the Executive Board approval.

 Date Posted: 28 Apr 2009 @ 11 51 PM
Last Modified: 29 Apr 2009 @ 01 08 PM
Posted By: admin
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